Requests for Proposals or Quotes

ABOUT VISIT LAUREL & JONES COUNTY:

The Economic Development Authority of Jones County performs all marketing functions to promote Jones County as a destination using the brand of “Visit Laurel & Jones County.” The EDA is a government entity deemed by the Mississippi Legislature, Jones County Board of Supervisors, Cities of Laurel and Ellisville and the towns of Soso and Sandersville as the official organization responsible for tourism promotions for all of Jones County.

OBJECTIVE:

The purpose of this Request for Quotes (RFQ) is to seek a qualified public relations agency to support Visit Laurel & Jones County’s strategic communications, media relations, and public relations priorities, in addition to management of relevant collateral design and printing. Qualified agencies will have a working knowledge of the tourism industry.

The EDA OF JONES COUNTY intends to contract with a qualified agency to support its continued recovery efforts, stemmed from the negative economic impacts of COVID-19. This contract will be funded through federal ARPA dollars for Mississippi Tourism Recovery, II.

This in no way commits the EDA OF JONES COUNTY to award a contract, to pay any costs in preparation of a quote, or to contract for the goods and/or services offered. Although it is the EDA OF JONES COUNTY’s intent to contract with the person/company that best meets the qualifications to complete the scope of work, the EDA OF JONES COUNTY may terminate the negotiations if they are unsuccessful in reaching an agreement on all matters including the scope of work and cost.

TIMELINE:

RFQ available to vendors. May 10, 2024
Final day to submit questions regarding this RFQ. MAY 21 by 5:00 p.m. CDT
Questions answered MAY 22 by 5:00 p.m. CDT
Quotes due by 12:00 p.m. CDT. MAY 24 by 12:00 p.m. CDT
Quotes evaluated by RFQ committee. BY MAY 31, 2024
Interviews with final candidates, if necessary. JUNE 3-4, 2024
Recommendation approved by EDA Board; Contract negotiations begin. JUNE 18, 2024
Project Begins (projected-to be negotiated) JULY 1, 2024


RFQ & SUPPLEMENTAL DOCUMENTS:

Quotes due on or before 12:00 p.m. CDT on May 24, 2024.

PR AGENCY RFQ

ATTACHMENT 1: CERTIFICATION FORM

ATTACHMENT 2: SUPPLEMENTAL TERMS

ATTACHMENT 3: STANDARD CONTRACT

 

QUESTIONS:

Note that all answers regarding questions and request for clarification for this RFQ will be responded to publicly consistent with the schedule below to ensure that all respondents have the same information.

Email Amanda Roll, amandar@edajones.com, with any questions by May 21, at 5:00 p.m. CDT.

No calls, please.